California’s New Drug Testing Rules Protect Employees’ Off-Duty Cannabis Use

Posted in Cannabis, Employee Handbooks & Policies, Employment Counseling & Workplace Claims Prevention

With expanding legalization and commercialization—including several state initiatives in 2024 and perhaps even federal legislation—the chances are good that your California business has at least a few employees who consume recreational cannabis in their free time. A new California law, Assembly Bill 2188, shields these employees from consequences at work for using cannabis away from work. Among other things, AB 2188 prohibits employers from taking adverse action against employees for off-the-job cannabis consumption and limits employers from testing for cannabis with methods which are unable to identify active chemical cannabis compounds. Here’s what California employers can (and should) do about it.

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Wired For Success: How Recent Development in the Semiconductor Industry Can Shape Immigration Programs

Posted in Immigration Planning & Compliance

America runs on semiconductors, also known informally as chips. Chips are integral to the cars we drive, the planes we fly, the systems that defend our country, and the computers that every single industry, from manufacturing to finance, relies upon. A recent top-down approach by the Federal Government — best exemplified by the CHIPS and Science Act (2022) — provides opportunities for immigration professionals to create a pipeline for talented foreign nationals and climb above their competition within the industry.

Headlines over the past few months have highlighted the United States’ renewed interest in building and expanding its semiconductor industry. This has resulted in government funding for private sector technology companies, which is being used for the construction and expansion of production facilities.

The federal government’s top-down approach to the chips industry has spurred this new investment, and is expected to spark continued expansion over the coming months and years. This renewed focus on the chips industry comes from increased geopolitical tensions surrounding Taiwan, which accounts for an outsized proportion of global semiconductor foundry operations.

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Employers Must Keep Reproductive Health Information About Their Plan Participants Private Under New HIPAA Privacy Rule

Posted in Employee Benefits, Privacy

Imagine you are a corporate Human Resources/Total Rewards leader who receives a request from a state’s law enforcement agency for health plan records about a plan participant’s abortions or other reproductive health care. How should you respond? Since most company health plans are considered a “HIPAA covered entity,” the request should be generally be denied, subject to certain limited exceptions, as addressed in a new HIPAA Privacy Rule which takes effect June 25, 2024.

It is critical for employers and plan fiduciaries/administrators to stay informed of HIPAA privacy and security-related legal developments because most employer sponsored group health plans – regardless of the employer’s industry or size – are considered covered entities under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Therefore, individually identifiable medical information that group health plans create, use, store, or transmit is “protected health information” (PHI) pursuant to HIPAA. In the newly updated HIPAA Privacy Rule, reproductive health care records have received enhanced protection from disclosure, including as to attempted access by state law enforcement agencies. Employers should take note of upcoming compliance deadlines and obligations imposed by this new HIPAA Privacy Rule.

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California Proposes New Legislation Prohibiting Algorithmic Discrimination in the Workplace

Posted in Employee Handbooks & Policies, Employment Discrimination Harassment & Retaliation, Employment Litigation

Algorithmic discrimination continues to be a focal point of concern, as evidenced by recent legislation introduced in California which, if passed into law, will require employers who use automated decision tools to make consequential decisions to undergo a cost-benefit analysis regarding the use of such technology. Employers must continue to proceed with caution, and be “smart” about how they use Artificial Intelligence (AI) in the workplace, particularly as to hiring, firing, and other important employment-related decision-making.

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How Much Worse Off Must an Employee Be Post-Job Transfer to State a Title VII Claim?

Posted in Employment Discrimination Harassment & Retaliation

In what may be considered a “win” for employees, the United States Supreme Court recently clarified that an employee challenging a job transfer as “discriminatory” need only prove that they sustained “some” harm due to the transfer, not “significant” harm, to assert a Title VII violation. Although the bar may appear to have been lowered, employers who remain agile in assessing the implications of a particular job transfer in advance may keep the employee from clearing this hurdle and getting to the finish line.

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Cool for the Summer: Workplace Safety in the Sizzling Summer Heat

Posted in Workplace Safety & OSHA

Last year was the hottest year on record and 2024 could be even warmer. Employers should be on high alert as we head into the hottest season of the year, summer. With heat already being the leading cause of death among all weather-related phenomena, employers across industries should be familiar with their obligations to keep employees safe from heat-related illnesses, injuries, and death in the workplace.

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Celebrating Working Moms: How Companies Can Support Mothers in the Workplace

Posted in Employee Handbooks & Policies

With Mother’s Day coming up on May 12, it is a great time for companies to review their workplace policies regarding working moms, and update or supplement them as needed.

Studies consistently show that women in the workplace double the talent pool, improve company performance, and lead to financial gains. However, despite these benefits, research also shows that women are five to eight times more likely than men to have their employment affected by caregiver responsibilities. And those effects are largest for women with children younger than five at home. These statistics highlight the need for continued attention to workplace policies that support working moms in the workplace.

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On the Basis of Sex… Discrimination in Group Health Plans and What Employers Should Know

Posted in Employee Benefits, Employment Discrimination Harassment & Retaliation

In just a few days’ time, recently promulgated federal final rules addressing sex-based nondiscrimination in the administration of health care benefits have created a flurry of healthcare industry activity. The angst arises from providers, payers, and certain health plans alike. While the spotlight shines brightest on healthcare providers and health insurers, the focus of this post is on employer group health plans and the evolving definition of sex discrimination.

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DOL Unveils Final Overtime Rule and It’s Even More of a Pain Than Anticipated

Posted in Wage & Hour

The U.S. Department of Labor’s long-awaited final “Overtime Rule” is here, and it brings drastic changes to requirements employers must follow for paying salaried employees exempt from overtime. Under the Final Rule, which takes effect July 1, 2024, earnings thresholds that determine workers’ exemption from federal overtime laws will see two big increases in the next eight months, making millions of workers newly eligible for overtime.

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The Era Of The Non-Compete Agreement Is Ending – Or Is it?

Posted in Employee Handbooks & Policies, Non-Compete & Trade Secret Litigation

The wait is over, but the fight is just beginning. Will U.S. employers need to break up with non-compete agreements forever? The Federal Trade Commission (FTC) voted “yes” earlier this week in pushing through a Final Rule that broadly bans nearly all forms of non-compete agreements. But while the move represents the culmination of the Biden administration’s years-long effort to prohibit such agreements, this victory may be short-lived – or at least delayed – as legal challenges are already mounting.

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